Foolproof Office Moving Tips

Posted On: Thursday, October 12, 2017

Relocating your business can be stressful. The more time invested in preparation and planning, the more successful your office move will be.  Our friends at Interstate has some great tips on how to make your office move less stressful!

  • Create a time frame to schedule your move:
    • Have start and end dates of your move.
    • Determine if your business will be open during your move.
  • Establish a plan of communication with your customers and other important parties informing them of your move:
    • Inform your customers of the move at least one month in advance.
    • It is important to let your customers know any changes of business hours during your move, the address of your new location, and any additional contact information your customers may need, such as new telephone numbers.
    • Use various modes of communication to disseminate the information (such as on your company website, email signatures, letters, and flyers located throughout your business).
    • Speak with your insurer in regards to getting insurance for your new office space.
    • Banks will need to be informed as soon as possible before the move so company checks can be changed and reprinted. Also company accounts may need to be transferred from one branch to another.
  • Involve your employees in the move. Constant communications throughout the entire office move is key to establishing expectations and accomplishing tasks:
    • Inform your employees as soon as possible of the new move so they can evaluate whether or not they need to relocate as well.
    • Provide moving feedback forms where employees’ questions and concerns can be addressed.
    • Many moving companies require employees to pack their own offices or cubicles and personal items. Inform them, if there are restrictions, on what they can bring to the new office, or if certain old office items will be replaced.
    • Label moving boxes appropriately to help speed up unpacking.
    • Create packing instructions which can be distributed to employees and professional packers.
  • Evaluate the new office layout before moving: it’ll make setting up shop much faster knowing where things go once you’ve moved to the new office.
  • To avoid extra charges, plan in advance where the moving truck can park to load and unload items. You may need to talk to businesses around the area if the moving trucks will potentially block parking spaces or entrances to other businesses during your move.
  • If you are moving to another state, don’t forget to check their commercial moving regulations because they might differ between states.
  • Make sure to do your research when choosing an office moving company.  It is important to find a trustworthy company that will take your business needs into consideration and execute your office move with little to no downtime.

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